New Features – Greenshades Online Payroll 10/26 Updates

October 26, 2022

GREENSHADES ONLINE PAYROLL

Enhanced Feature - Combined Hours and Earnings: Manually Adding Rows UI Improvement

  • Background: The new Hours & Earnings experience changed the interface to present the users with 1 row per employee per code per work period. This differs from the prior hours and earnings as separated steps experience, which provided  1 row per employee per code.

The first implementation of Hours &Earnings steps combined only gave users the ability to add a single Work Period at a time per employee per code. This resulted in the user having to go into the same “Add manually” experience over and over again until they added a row for each work period in the total pay period (i.e. bi-weekly, semi-monthly, or monthly). This resulted in a total of 2 to 4 different operations depending on the number of work weeks in the period.

  • What’s new? The Hours and Earnings “Add Manually” wizard will not require the user to enter the interface multiple times to create earnings for all work periods     in the pay period. All rows can be added from within the “Add Manually”     wizard in one attempt by selecting “All Works Weeks” or adding a row for     each work week (see example below).

Old Hours and Earnings “Add Manually” (Bi-Weekly Example):

New Hours and Earnings “Add Manually” (Bi-Weekly Example):

Navigation:

Pay Run Wizard (Add Earning): Greenshadesonline.com > Payroll Tab > Hours & Earnings > Add Manually

Enhanced Feature - Combined Hours and Earnings: Import to automatically populate amount when no value is provided

  • Background: When  importing the Hours & Earnings Excel file within the pay run  wizard, the client could not import hours with an empty “Amount” field. The purpose of doing so would be in the hope that the default rates would  populate for those EEs. This was not an acceptable workflow, and the import would error if the “Amount” field was left blank.
  • What’s new? In  order to further support client’s importing workflows, we have changed the Hours & Earnings “Amount” field to be optional (can be left blank) as well as enhanced the help text in Excel to better describe the  “Amount” field functionality. When left blank the field will default to  the Employee assigned rate, yearly salary, or fixed amount for that code.  If nothing is assigned at the EE level, it will default master code rate.

OLD Hours & Earnings Import (Failed Scenario):

NEW Hours & Earnings Import (Successful Scenario):

Navigation:

Pay Run Wizard (Upload Hours & Earnings):Greenshadesonline.com >Payroll Tab >Hours & Earnings >Upload Hours & Earnings

 

Enhanced Feature - Reporting: New Inactive Employees Filter

  • Background: It is  common practice for payroll clients to exclude Inactive employees from  their reporting. This may be to properly filter data sent to third parties     (i.e. benefit providers) or to simply remove excess information from newly   generated totals. This is especially impactful when filtering information     over larger date ranges. Unfortunately, this level of filtering was not a  client facing option.
  • What’s new? A new  filtering toggle has been added to applicable payroll reports that, upon turning it on, will no longer show rows or totals with information from     CURRENTLY inactive employees.
  • List of updated  reports: Benefit and Deduction Details, Code Assignments, Employee Quarterly SUTA Summary, Employee Wage Summary, Employee Arrears Summary, Employee Hours Summary, Garnishment Details, General Ledger Transaction Details, Pay Run Register, Pay Run Results, Liability Details, Pay     Statements Details, Positive Pay File Details, Tax and Wage Details,  Worker's Compensation Details, and Retirement Details

Example from Employee Hours Report:

Navigation:

Reports with Inactive Filter: Greenshadesonline.com à Reports Tab à Report from the “List of updated reports”

 

Enhanced Feature – Greenshades API: Pay Schedules

  • Background: The  Greenshades API is a public facing set of endpoints for our clients and partners to utilize with the goal of integrating our data into other     systems (i.e. Accounting packages, reporting software, relevant HCM solutions, etc.).
  • What’s new? This  latest release has launched endpoints to interact with the data contained  within Pay Schedules settings and assignments. These endpoints will  retrieve and edit information about the schedules, the employees assigned     to them, as well as edit those assignments.
     
  • Employee Pay Schedule Assignment Endpoints:
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  • GET: Information  about an employee/s Pay Schedule Assignments
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  • PUT: Modify information about an employee Pay Schedule Assignments
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  • DELETE: Remove Employee/s from a Pay Schedule Assignments
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  • Hours & Earnings Endpoints:
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  • GET: The list of active Pay Schedules on a provided workspace
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  • GET: Information about a specified Pay Schedule
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Pay Schedule Assignments (in the UI):

Pay Schedule Settings (in the UI):

Navigation:

Greenshades API Development Portal

Download Release Notes