Today more than ever, traveling nurses and home healthcare workers play a critical role in our healthcare system. Greenshades is proud to support the complex needs of these healthcare heroes through time tracking for travel and on-call needs, per diem management, and tax assignment support… even if the worker’s area of support spans various towns or multiple states. We also deliver simple management of multiple company records, simplifying even the most complex needs.
Like most small businesses, independent healthcare providers operate within an environment of high stress and constant change where personnel time is at a premium. That’s why we designed our Payroll and HR platform to automate complex back-office tasks such as employee benefit support, license and certification management, and so much more.
Accommodating the complex interplay of federal, state, and local payroll tax calculations have never been easier. With Greenshades, we automate tracking employee time across multiple locations and applying the appropriate tax conditions unique to each geo. From tax code assignments to tax reciprocity agreements and everything in between, Greenshades has you covered.
Security and confidentiality are critical, so Greenshades makes it easy for administrators to configure visibility, access, and control. With simple permission settings accessible directly through the platform, Greenshades makes it easy to keep employee data safe while maximizing the productivity of your payroll and HR teams.
The worlds of payroll and HR are in a constant state of flux. Policies and practices change on a regular basis and employers with workers across multiple states face an even greater challenge in keeping track of it all. With Greenshades, however, you have a payroll expert in your corner. From ACA to wage and hour regulations, we handle it all. As a result, you can comply with confidence.
Shift differentials, per-diem pay, 8/80 overtime, tuition/learning reimbursement, and other complicated payroll calculations are built into the Greenshades payroll system by default. We simplify complex calculations, so you spend less time on administrative tasks and more time with your team.
There are many challenges facing the HR teams for healthcare. Here are 4 challenges the healthcare industry faces today:
High turnover: In the healthcare industry there are so many jobs becoming available, that employees feel more comfortable leaving their job because they feel as though they have ample opportunities. Hiring and onboarding new associates can be very time-consuming, using a provider that offers strong onboarding software can help make the process easy. Allow new hires to review information, upload important new hire documentation, and create a welcoming experience for new hires. Look for providers, like Greenshades, that offer off-cycle paychecks, unlimited pay runs, and trouble-free termination pay. If you have any emergency situations, you can ensure your employees are paid.
Skill shortage: The nursing shortage has been felt nationwide and continues to present challenges in the healthcare industry. Many nursing is reaching retirement at a time when the number of patients is increasing, so it is important to retain skilled workers. Raising wages to remain competitive with the market is a great way to retain skilled workers. Nurse’s salary has been on the rise, and it is important to keep your wages competitive, offering great benefits is also highly sought after. As the baby boomer generation is reaching retirement, the millennial workforce is coming in and they want more from their job, so travel nursing has become very attractive.
Having strong payroll and HR software can help you easily manage your payroll and HR operations during the skill shortage. The skill shortage has an impact on how you run your payroll and HR operations. The increase in travel nurses leads to more complex payroll processing, you now must account for location-specific tax withholdings and location-specific overtime and break rules. Overtime and shift differentials may be used to cover the gaps in the workforce, your software should be able to track overtime and once you set the shift differentials, it should automatically apply to the shifts worked.
Training and development: Medical staff must stay up to date on their training and certifications. Using a strong cloud-based system you can keep track of training needs. Alert employees when training is due so they can stay in line with important deadlines.
Burnout: Healthcare workers are feeling the pressures of the staffing shortage, they are now working harder than ever to cover the gaps leading them to burnout. There are measures HR can take to help combat the feeling of being overworked. Rewards and recognition can help employees feel gratitude from their employers, they feel as though their hard work is truly valued. Get creative with benefits and offer time off and mental health benefits so employees can have time to breathe and get their thoughts together. Lastly, invest in their future with training and development. This gives them a break from the “every day,” giving them a chance to do something different while enhancing their skills.
Healthcare compliance issues can cover a wide range of topics that are meant to protect employers, employees, and patients.
One aspect of compliance that is often overlooked but can have a big impact on your healthcare facility is payroll and HR compliance. Staying in line with federal, state, and local rules and regulations and meet important filing deadlines is critical to avoid costly fees and penalties. It is important to consider implementing payroll and HR software that can help you adhere to rules and regulations set in place to protect your workforce.
When processing payroll manually you increase the risk of making errors in payroll calculations. Using payroll software can greatly decrease this risk by automating your daunting calculations and allowing you to quickly identify areas for concern. Some of the most common payroll errors include.