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Benefits Admin

Ensure Every Employee Has the Resources They Need to Thrive

From enrollment to enrichment, help your employees get the most out of their benefits.
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Benefits Administration Simplified

From open enrollment to departure, empower your employees to make the best business decisions to support their health, their family, and their wallet while maintaining compliance through the process.
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Educate Employees
Limit the questions for your HR team. Allow your employees to view the plans they are eligible for, and access information to help them make the right decisions for their wallet.
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Stay Compliant
Using Greenshades comprehensive reporting dashboard you have a high-level view of organization compliance. Stay compliant with ACA eligibility and year-end 1095-C reporting.
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Enrollment made Easy
Greenshades passive enrollment workflow ensures employees are placed into the correct plan even if they forget to self-enroll through the portal or their mobile device.
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Open Enrollment

Simplify the enrollment process with real-time tracking, full visibility into benefits, and passive enrollment features.

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Self-Service Process for Employee
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Real-Time Tracking
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All Benefits in One Place
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Life Event Management

From onboarding new hires to navigating employee-initiated changes and eligibility, Greenshades makes it easy to support your team throughout their tenure.

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New Hire Enrollment
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Key Notifications for Employee Self-Service
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Store Important Documentation
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ACA Compliance

Keep your company compliant with Affordable Care Act provisions through continuous real-time validation, as well as comprehensive 1095-C reporting at year-end.

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Stay Compliant Year Round
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Year-End Forms and 1095-Cs
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Automatically Calculate Employee ACA Eligibility
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Voluntary Benefits

Support your employees in managing health-related expenses with additional voluntary benefits.

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Medical Financial Assistance
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Care with Confidence
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Supplemental Benefits
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Greenshades voluntary benefits screen
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Personalized Programs

Help your employees find the right plan for their unique needs with side-by-side comparisons, and change options throughout the year. One single dashboard makes it easy for administrators to manage it all.

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Benefits Guides and Documents
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HR Admin Approval Dashboard
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Offer Enrollment Plans with Little Effort
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compliance Without Compromise
The Greenshades Commitment

With Greenshades your payroll taxes will meet the highest standards of compliance.

Our Customers Say It Best
“Greenshades reduces the time required to accomplish certain tasks and makes the process more efficient and organized. This, in turn, frees up time to dedicate to the process improvements that sustain the company’s growth.”
Angelo Tremolada
Corporate Controller, CPA, CGMA
“This software is much less expensive than any other product I have reviewed. For the price, it is easy to use and I like that the information entered in the Greenshades software carries over to our payroll system entry for entry instead of a general "dump" of information on the accounting side.”
Ruth R.
Higher Education, 201-500 employees
FAQ QUESTIONS
Discover the most commonly asked questions about Benefits Administration software.
What is a benefits admin software?
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Benefits administration software saves time for HR managers by automating the process of enrolling in benefits and managing employee benefits. A huge reason that impacts if employees choose to stay with their employer, is their benefits package. It is important employees are equipped with the proper tools, benefits admin software can provide associates with the tools they need to make the best decision for themselves and their families.

What are the benefits of using a benefits admin software?
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Competitive benefit offerings help attract and retain employees, but since benefits are complex to manage, HR software can help simplify the process for both employers and employees.

Save Time
Using benefits admin software can help free up time for your HR staff. Keeping track of forms and spreadsheets, filling out benefit packages, and ensuring employees enroll in benefits is a time-consuming task.  Streamlining these tasks and the delegation of onboarding by allowing employees to self-enroll in benefits work together to save your time for your HR department.

Empower your Employees
Employee self-service tools help to educate employees on their options for eligible plans and 401k contributions. Employees can also self-enroll in benefits, and with alerts and notifications, you can ensure employees will not be aware of important upcoming deadlines.  With access to important information, employee self-enrollment, and notifications for important deadlines, employees can feel more empowered than ever to make informed decisions.

Stay Compliant
Meeting government regulations for benefits administration can be a daunting task, and errors can become costly. Using benefits administration software can reduce the risk of error by housing all important information and forms in a secure centralized location.  Many providers, like Greenshades, provide a dashboard to give a high-level view of compliance year-round so you will always know where you stand with compliance.  Employment laws, FLSA regulations, ACA compliance, and year-end reporting can be difficult to navigate. Benefits administration software can assist and provide experts to walk you through any questions.   

What are the types of employee benefits?
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The four main types of benefits include medical, disability, life insurance, and retirement benefits. These are the most common benefits that employees expect from their provider, however, having an attractive benefits package can make your business more attractive to potential employees and help you to retain your current employees.

Additional benefits that enhance the employee experience can include;

  • Flexible spending account
  • Generous PTO offering
  • Pet insurance
  • Wellness program
  • Student loan repayments
  • Remote working options
  • Relocation payments

There are many options for what benefits you can offer your employee. Benefits admin software can help you understand what benefit packages are best for both your business and your employees.

What are the key features to look for in benefits administration software?
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When shopping for benefit software there are some key features that can help assist your HR department:

  • Covers a range of benefits: Your software should include the basic benefits coverage of medical, dental, disability, and life insurance. Depending on your business need, you may need a provider that supports a wider range of benefits
  • Compliance management: Choose a benefits administration software that can ensure  your business maintains HIPPA, COBRA, FLSA compliance, and more
  • Employee self-service: Equip your employees with information regarding the plans they are eligible for, 24/7 access, employee self-enrollment, and important alerts for upcoming deadlines
  • Connects to your payroll: Information that flows over to your payroll can make handling deductions easier. Instead of manual entry, allow the information to flow from your benefits admin software to your payroll software
  • Integration capabilities: Be sure your benefits admin software can integrate with any existing products you already have, or you are looking to use for your business. Work with your IT team to ensure the software you choose is compatible with your business
What to expect with setting up a benefits admin software?
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When implementing benefits admin software, you can expect there to be a learning curve and a need for training for administrators.

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