Greenshades Online Payroll Updates

New Feature – Garnishments: Ability to manually add garnishments to in progress Pay Runs

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Background: There are various situations where Garnishments are missed or originally taken in partial amounts that lead to Admin’s requiring a way to override standard scheduled Garnishment withholdings.

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Example scenarios:

1. The Garnishment codes and settings for an Employee are created only after an admin has completed a payroll that should have included the Garnishment originally
2. Garnishments are taken in partial amounts due to minimum wage limits and admins would like to catch-up on a subsequent run (treated like a garnishment arrearage)
3. The client is running un-traditionally scheduled payroll frequencies (i.e. Weekly, Bi-weekly, Monthly, etc.) and as such need to apply Garnishments to special Pay Runs
4. Hours and / or Earnings were not properly accounted for on an already completed run and / or a garnishment needs to be back dated via Adjustment Pay Runs

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What’s new?

Manually ADD Garnishments:

Many of the scenarios will have the ability to be remediated through the new option to Manually ADD a garnishment to any type of an in progress Pay Run.

• Manually Adding Garnishments will be accompanied by a Usage Notice
• Standard Garnishments settings and rules will all still apply to scheduled runs
• Users will now also have the option to retroactively add different or additional Garnishments to any type of run
• The order must already be setup properly on the Employee in order to manually add it
• Added Garnishments will be based on the users own calculated amounts for all three types of Pay Runs (Scheduled, Special, and Adjustment).

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Manually EDIT / DELETE Garnishments:

Edits and Deletion of Garnishment codes will allow clients to work around more complex scenarios. Specifically for those that require additional arrearage from previously underpaid garnishments to be paid.

• Both manually Editing and Deleting will be accompanied by separate Warnings / Usage Notices
• Editing the Fixed Amount or Percentage will attempt to stay within the established rules for that Garnishment order and disposable income limits
• Editing “Total Amount” will act the same as all other areas of the pay run wizard and will treat the new value as a hard override.
• Deleting scheduled Garnishments will override any established order rules and settings

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Manually Adding Garnishments:

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Manually Editing / Deleting Garnishments:

Navigation:

Add a Garnishment to a Pay Run: Greenshadesonline.com > Payroll Tab > Continue / Run Payroll / Run Special / Adjustment Pay Run > Deductions Tab > Add Garnishment

Edit a Garnishment in a Pay Run: Greenshadesonline.com > Payroll Tab > Continue / Run Payroll / Run Special / Adjustment Pay Run > Deductions Tab > “Edit” next to a Garnishment row

Delete a Garnishment from a Pay Run: Greenshadesonline.com > Payroll Tab > Continue / Run Payroll / Run Special / Adjustment Pay Run > Deductions Tab > Trash Icon next to a Garnishment row

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Enhanced Feature – Pay Run Wizard: “View Paystub” / “Tax Override” functionality improvements

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Background: The “View Paystub” and “Tax Override” functionality in the Review & Submit Stage of the Pay Run Wizard has a variety issue ranging from bugs to desperately needed UX improvements.

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What’s new? This release covers a variety of fixes / improvements. The overall reliability and performance of the “View Paystub” / “Tax Override” functionality has been vastly improved alongside a change to improve the general Pay Run Wizard experience

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Pay Run Wizard

• No longer requires a page refresh to see changes from prior tabs reflect in the Review & Submit Screens.

“View Paystub” / “Tax Override”

• Saving overrides on the View Paystub screen will now properly display updated information in the pay run with the correct net wages.

• UX improvements made to both the View Paystub and Override Taxes functions including; verbiage updates, improved user feedback during edits through locking the totals / summary until recalculated, and keeping the window open after each recalculation

• No long allow negative net wages to be entered (except for in adjustment runs)

View Pay Stub (Before Editing):

View Pay Stub (After Editing):

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Navigation:

“View Paystub”: Greenshadesonline.com >Payroll Tab > Continue / Run Payroll / Run Special / Adjustment Pay Run > Review & Submit Tab > “View Paystub”

“Tax Overrides”: Greenshadesonline.com > Payroll Tab > Continue / Run Payroll / Run Special / Adjustment Pay Run > Review & Submit Tab > Employee Tax > “Override Taxes"

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