Greenshades Online Payroll Updates

June 14, 2023

Enhanced Feature – Adjustments: Handle Employee card work location changes for SUTA

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Background: SUTA taxation for any given Pay Run is determined based on the Employee’s Work Location (shown in image below). In scenarios where said location assignment has been changed in the time between the initial run to the time of processing an adjustment run, the adjustment run will still apply all SUTA taxes against the Work Location that is assigned at that time (regardless of the source runs SUTA). Additionally, the Employee SUTA Summary report had no way to recognize or respect these adjustments over quarter ending thresholds.

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What’s new? Changes were made to the Adjustment Pay Run process and the Employee SUTA Summary report to improve the above experiences

  1. Within the Adjustment Pay Run, users will be provided a warning to let them know that the location has changed from x to y and that the SUTA taxation from the adjustment will be applied to the y location
  2. In situations where hours or earnings were removed and reallocated to a new location compared to the original pay run via an Adjustment Pay Run, the Employee SUTA Summary report has been adjusted to apply the SUTA hours and earnings data to the quarter range that the new Adjustment check was created / submitted

Employee Work Location in Employee Information:

New Warning / Feedback to the user in these scenarios:

Navigation:

Adjustment Pay Run: Greenshadesonline.com > Payroll Tab > Recent Pay Runs > Adjust

Employee SUTA Summary Report: Greenshadesonline.com > Reports Tab > “Employee SUTA Summary Report”

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Enhanced Feature – Performance Improvement: General Ledger Processing Speed

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Background: The key processes for General Ledger activity have been reported by users to be slow, delayed, or stalled on occasion.

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What’s new? A major change has been made to the way General Ledger Activity is created. The result is overall increased performance for all functions related to the GL Activity / Transactions.

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The below operations will experience increased performance:

  1. Pay Run Creation
  2. Pay Run Completion
  3. General Ledger Batch Creation
  4. General Ledger Recalculations
  5. Generation of General Ledger Reports

Navigation:

Pay Run Creation: Greenshadesonline.com > Payroll Tab > Run Payroll

Pay Run Completion: Greenshadesonline.com > Payroll Tab > Run Payroll > Review & Submit Tab > Submit

General Ledger Batch Creation: Greenshadesonline.com > Payroll Tab > View Recent Pay Run > General Ledger Batch > Generate Batch

General Ledger Recalculations: Greenshadesonline.com > Payroll Tab > View Recent Pay Run > General Ledger Batch > Recalculate Batch Generation of General Ledger Reports: Greenshadesonline.com > Reports Tab > General Ledger Account Summary Report, General Ledger Transaction Details Report, and General Ledger Suspense Account (Unmapped transactions) Report

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Enhanced Feature – Greenshades API: Settlements

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Background: The Greenshades API is a public facing set of endpoints for our clients and partners to utilize with the goal of integrating our data into other systems (i.e. Accounting packages, reporting software, relevant HCM solutions, etc.).

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What’s new? This latest release has launched one new Public Endpoints that can add new settlement results to the clients' Pay History

These endpoints will post information about settlements information after a completed pay run.

· POST Creates New Employee Settlements (Pay History) https://api.greenshadesonline.com/employees/{employeeId}/payroll/earnings

Navigation: Greenshades API Development Portal

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New Feature – Greenshades API: GET Work’s Compensation Details and GET Pay Schedule Assignments

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Background: The Greenshades API is a public-facing set of endpoints for our clients and partners to utilize with the goal of integrating our data into other systems (i.e. Accounting packages, reporting software, relevant HCM solutions, etc.).

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What’s new? This latest release has launched two new Public Endpoints that will retrieve information about Worker’s Comp Settings and Employees assigned to Pay Schedules.

Workers Compensation Settings (in the Greenshades Online U:

Pay Schedule Assignments (in the Greenshades Online UI):

Navigation: Greenshades API Development Portal

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Enhanced Feature – Greenshades API: Enhancements to Pay Run GETs

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Background: The Greenshades API is a public facing set of endpoints for our clients and partners to utilize with the goal of integrating our data into other systems (i.e. Accounting packages, reporting software, relevant HCM solutions, etc.).

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What’s new? This latest release has updated the Pay Run GET Endpoints with 2 additions:

  1. Unique Pay Run names will be generated for all pay runs (regardless of their type)
  2. A Pay Run Type is associated with each run. The types are Scheduled, Special, Adjustment, and Other

Navigation:

GreenshadesAPI Development Portal

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Download Release Notes