Background: This change was originally launched as limited availability / a pilot release. This method was chosen to guarantee full and proper functionality before exposure to all clients. After various changes were made and / or stability had been improved, this feature is now prepared for use by all GS payroll clients. You can find the notes from the early pilot rollout here - Pilot Release Notes (07/27/2022)
Feature Description: A new administrator level, known as a Limited Payroll Administrator, will provide the user the ability to manage and run payroll in a restricted format for only their assigned subset of employees. These Administrators are limited, which by Greenshades definition, indicates that they will not have access to change larger workspace level settings or view the information of employees outside of their assignment. The assignment of specific employees will be at a group level, which is defined by a variety of category options (i.e. department, position, location, etc.).
Limited Payroll Administrator access to each module of Greenshades Online:
Who will benefit from this feature?
Who can use this feature? All Payroll Clients
Defining Limited Payroll Administrators:
Limited Payroll Administrator Setup:
Creating a Pay Run as a Limited Payroll Administrator:
Comparing limited and non-limited administrators:
Administrator Access Settings: Greenshadesonline.com > Settings > Access Settings > Administrator Access > Access Control > Add / Edit Administrator
Background: This change was originally launched as limited availability / a pilot release. This method was chosen to guarantee full and proper functionality before exposure to all clients. After various changes were made and / or stability had been improved, this feature is now prepared for use by all GS payroll clients. You can find the notes from the early pilot rollout here - Pilot Release Notes (08/26/2022)
Feature Description: With the goal of creating a more fluid and comprehensive Pay Run Experience, Greenshades has combined the Hours and Earnings stages of the Pay Run Wizard. The user interface and imports have all been updated to operate via a single page or import respectively
Key Feature Information: This combined view will be the new standard for the product moving forward. That said, for the coming months, Greenshades will continue to support the ability to import this data in the historical format of Hours and Earnings as separate files. Once the change has gone live, if this separation is required to maintain smooth operation for your business, you may request to keep the separated import option. In addition, this change has added some other improvements found below
Will I, as the reader, benefit from this feature?
Who can use this feature? All Payroll Clients
Old Hours Step (separated from earnings):
New Hours & Earnings combination:
Adding earnings via the new Hours & Earnings combination:
Combined Hours & Earnings Step: Payroll Tab > Open Pay Run > Hours & Earnings
Background: The Pay Run Wizard user experience provides the ability to immediately re-calculate any changes to fields in the pay run. The visual design of this interface presents itself in an Excel like, or editable table, type of format. Unfortunately, it did not actually “feel” very similar to an Excel sheet due to a loading wheel being presented every time a change was made. It essentially acted as follows - make 1 change, save 1 change, see the single result. The goal was for these edits to feel smoother and more real time.
What’s new? The experience has been redesigned to no longer lock the entire table when making a change. Instead, only the necessary information will lock from changes and actual "re-calculations" will be held until moving to a new employee. Moreover, when the calculation does occur, only the rows for that affected employee will be locked down and calculated, thus allowing the user to continue to operate on other rows.
Old Pay Run Wizard Recalculations:
New Pay Run Wizard Recalculations:
Pay Run Wizard (Edits): Greenshadesonline.com > Payroll Tab > Hours & Earnings / Deductions / Benefits / Arrears > Edit any values > Move to new employee or click elsewhere on screen
Background: Greenshades reports have historically ran and loaded the resulting data for the default filters upon clicking on the report link. As a result, the process of generating the report is always immediately started and the client must wait until it completes to change the parameters of their selection
What’s new? Most reports will no longer immediately load. The reports will instead wait for the users to make their filter selections, then click the new “Run Report” button to execute the report generation process
Example from Employee Hours Summary Report:
Reports “Run Report” functionality: Greenshadesonline.com > Reports Tab > Select any report other than those in “Enhancement Exceptions” > Select Filters > Click “Run Report”
Background: It is common practice for payroll clients to exclude “Expense Reimbursements” from their liability, pay statement, and cost reporting. This may be to properly filter data sent to third parties (i.e. benefit providers) or to simply remove excess information from newly generated totals. This is especially impactful when filtering information over larger date ranges. Unfortunately, this level of filtering was not a client facing option.
What’s new? A new filtering option has been added to applicable payroll reports that, upon turning it on, will no longer show rows, or total against the earnings, for Expenses.
List of updated reports:
Example from Pay Statement Details Report:
Reports with Expenses Filter: Greenshadesonline.com > Reports Tab > Report from the “List of updated reports”