Void & Reissue Improvements

Streamline corrections by voiding a payment and reissuing it in just a few clicks: choose the payment method, pick the check date, and let the system handle the rest. This process eliminates the need for a special payroll run, effectively streamlining the process for fixing payment issues without disrupting your cycle. 

An efficient void and reissue workflow is essential for payroll accuracy and compliance, helping teams resolve payment errors quickly while reducing operational risk and employee frustration.

Many systems make it surprisingly complex to void and reissue a paycheck. Oftentimes, it involves a special payroll run to recreate the payment. This process is time consuming and creates unnecessary steps for a simple correction.

For teams that run high-volume payroll, staffing agencies with variable pay, or industries where corrections happen frequently, every extra step creates friction.

The enhanced void and reissue feature gives payroll teams a direct, automated way to correct paychecks—removing the need for special payroll runs.

You can now void and reissue a paycheck directly within Greenshades using a guided, streamlined flow.

New Workflow:

• Navigate to Payroll > Payroll Tools > Void Checks
• Select Void next to the check that needs correction
• Choose Re-issue
• Select the new payment method (check or direct deposit)
• Choose the new check date
• The system automatically assigns the next available check number
• Click Void and Reissue, and you’ll be routed to the Post Payroll screen for reporting and payment actions

Key Benefits:

• No more special payroll runs
• Fewer manual steps
• Reduced risk of recreating incorrect details
• Immediate access to updated reporting and payment workflows

This removes unnecessary complexity and makes the correction process more intuitive.

By simplifying payroll corrections, this update strengthens accuracy, supports cleaner audit trails, reduces reconciliation issues, and improves employee confidence in the payroll process. Here’s how:

1. Faster Corrections Reduce Employee Anxiety

When a paycheck is wrong, employees expect it to be fixed quickly. A frictionless void/reissue process helps teams resolve issues quickly, improving confidence in payroll accuracy.

2. Fewer Off-Cycle Runs Strengthen Compliance + Reduce Errors

Off-cycle payroll runs introduce:

• additional tax calculations
• higher risk of incorrect liabilities
• more complex GL reconciliation

By removing the need for extra runs, you reduce opportunities for errors that could impact quarter-end reporting or year-end forms.

3. Cleaner Audit Trails for Finance and Accounting

A single, automated workflow means:

• consistent treatment of corrections
• clearer GL entries
• standardized outputs auditors and finance teams prefer

This is especially beneficial for industries with high compliance requirements (healthcare, staffing, government contractors).

4. Scalable for High-Volume or Distributed Workforces

Organizations with thousands of pays per cycle—or multiple locations—often face more pay corrections. This workflow saves time at scale and helps teams stay focused on higher-value work.

Overall, this enhancement supports turned a previously manual, multi-step process into a controlled, guided flow.