Simplifying Payroll and HR for the Staffing Industry

Payroll in the staffing industry is like processing normal payroll, it must be accurate and timely, however, it presents its own unique set of opportunities. Managing employees working in various locations, with a variety of pay schedules, and punching in remotely can be difficult to handle without the assistance of a cloud-based provider.

Choosing the right payroll and HR software is crucial for staffing agencies because these core functions are why companies come to staffing agencies, to handle recruiting, payroll, and HR functions.

Staffing industries can manage payroll manually or using a provider;

Manually: You can manually calculate payroll, giving you full control of your payroll. This option provides you with complete control, but it can be time-consuming and costly. Doing the calculations manually takes time because you have workers in a variety of locations, with unique schedules and different tax withholding requirements. If there are any miscalculations or missed deadlines, there can be fines and penalties, and manually processing payroll increases your compliance risk.

Outsourced: As a staffing agency, you can focus on hiring and recruiting and outsource your entire payroll and HR operations. This is a good option if you would like a completely hands-off approach to your payroll and HR needs. There is no need for an in-house team, and you can just focus on recruiting talent, however, with this approach, you lose all control and ability to configure to your business needs.

Payroll and HR software: Give your employees access to their important documents and benefits information. Allow employees to update their personal information and access their pay history from the desktop or their mobile app.
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• Streamline your operations: Allow the information to flow freely between systems, you can streamline all your core HR functions. From applicant tracking, onboarding, benefits enrollment, and payroll, to termination, all functions during the employee life cycle are streamlined.
• House information in the cloud: The staffing industry deals with many employees; it can become hard to keep track of all the employee records. EEOC requires employers to keep files of terminated associates for up to a year, and the FLSA requires employers to keep payroll records for 3 years following termination. Housing important employee documents in the cloud reduce the need for filing cabinets or spreadsheets.
• Maintain compliance: Staffing agencies typically have employees working in multiple locations, so maintaining compliance can be tricky. Stay in line with federal, state, and local tax regulations, ACA compliance, FLSA regulations, year-end reporting, overtime compliance, and more. Automatic calculations and compliance checks allow you to quickly identify errors to save you time.
• Employee self-service: Managing on-site and remote workers has been made easier than ever. Allow employees access from anywhere to important forms, track time-off requests, pay history, enroll in benefits, and the ability to update personal information.
• Time and attendance: Staffing agencies typically have associates working in a variety of locations, especially with the rise of the remote workforce. Scheduling can also be difficult, with employees working overnight and overtime hours. Allow employees to clock in and out, and track their hours worked, and time off requests using the online portal or their mobile device.

Running payroll manually can be complex for any industry, however, the staffing industry presents a unique set of challenges. The goal of staffing agencies is to, find top talent and get them placed into their new role quickly. Payroll and HR software can make placement and employee management simple;
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• Onboarding and benefits enrollment made easy
• House information in the cloud for easy record keeping
• Employee self-service to allow remote and on-site work access to the HR function
• Integration with your ERP and accounting systems to streamline your operations
• Run payroll with accurate calculations and complete compliance
• Track hours worked automatically

Utilize payroll and HR to help place top talent with ease. Give new hires a welcoming experience and employee engagement from the start of their journey, to throughout their employee life cycle.
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