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As a staffing firm, you know how challenging it is to manage employees across multiple states, with workers frequently moving between locations. These complexities can quickly turn payroll processing into a headache, with timecard inaccuracies, tax compliance issues, and manual data entry errors adding up to costly mistakes. But it doesn’t have to be that way. By integrating Bullhorn with Greenshades, you can automate these processes and eliminate those pain points, streamlining your operations and improving efficiency.
Let’s break down how timecards, tax compliance, and payroll processes work when leveraging the Bullhorn-Greenshades integration and the impact this has on your team’s efficiency.
Timecards Made Easy with Bullhorn and Greenshades
Timecard accuracy is one of the most critical elements of payroll processing. With employees working in multiple locations across various states and time zones, managing this data manually can lead to significant errors.
How does Greenshades handle this better than other Payroll providers?
Unlike other payroll providers who rely on exporting and importing timecard data, Greenshades offers a direct integration with Bullhorn, meaning all timecard data—such as work locations, time clock recordings—flows seamlessly between the two systems. There’s no need for manual intervention, reducing the likelihood of human error. Everything that has been entered by employees and approved by supervisors in Bullhorn is directly transferred into Greenshades without any formatting changes or additional steps.
This automation is crucial for dealing with high employee turnover and a constant influx of new timecard data. With Bullhorn as the system of record and Greenshades handling payroll, data remains consistent and accurate throughout the entire process.
Grab a glimpse of the seamless flow of data between Bullhorn and Greenshades payroll here.
Leveraging Greenshades' Tax Engine for Multi-Jurisdictional Compliance
Managing tax compliance for employees working across multiple states is a challenge in itself. Different tax laws, including local tax codes like Pennsylvania’s PSD (Political Subdivision) codes, make it difficult to ensure that payroll remains accurate and compliant.
This is where Greenshades’ powerful tax engine comes in.
One of the best features Greenshades provides is its automation of tax codes. For example, when an employee’s work location changes, Greenshades automatically updates their tax codes and accruals, like paid sick leave, to ensure compliance with local, state, and federal laws. When an employee’s work location is set in Bullhorn, it seamlessly syncs with Greenshades, triggering the necessary tax and compliance updates. What used to be a time-consuming manual process for staffing firms is now automated through Greenshades, thanks to its integration with Bullhorn. This means that your firm no longer needs to worry about manually assigning the correct tax codes or ensuring compliance with paid sick leave requirements in different states—Greenshades does it for you, automatically.
Streamlining Payroll in Three Simple Steps
Payroll processing with Greenshades is designed to be as simple as possible, allowing staffing firms to focus on higher-value activities like business development or candidate outreach.
The payroll process is broken down into three easy steps:
- Synched time data moves from Bullhorn into Greenshades.
- Review deductions and taxes.
- Submit and run the ACH and GL files.
That’s it. With just a few button clicks, payroll is processed accurately and efficiently. Greenshades allows staffing firms to manage payroll with minimal input, freeing up time for your operations teams to focus on what matters most—growth and client relationships.
Do you know how payroll can help with employee turnover? Discover the possibilities here
Enhanced Financial Oversight Through Configurations
In addition to simplifying payroll processes, the Bullhorn-Greenshades integration significantly enhances financial oversight. Setting up cost reporting configurations within Bullhorn allows you to track employer taxes, benefit payments, and payroll costs directly. This level of financial tracking is essential for ensuring that your staffing firm maintains accurate margins and can monitor placement costs and profitability effectively.
While some firms may not set this up during initial implementation, those that do find it invaluable for monitoring their financial health as they scale. By leveraging this cost reporting functionality, your business gains full visibility into operational costs and ensures profitability per placement is optimized. This setup allows your firm to track all the necessary financial data—taxes, benefits, payroll costs—and have them flow seamlessly between Bullhorn and Greenshades.
Maximizing ROI:
For staffing firms looking to maximize their return on investment, configuring Bullhorn to include cost reporting with Greenshades is a critical step. It not only provides detailed financial insights but also ensures that all payroll-related costs are tracked accurately, helping your team maintain healthy margins and profitability.
Key Benefits of the Bullhorn-Greenshades Integration
The integration between Bullhorn and Greenshades doesn’t just simplify payroll—it offers measurable benefits that save time and improve accuracy across the board.
Reduction of Human Error:
With the direct integration, no manual exports or imports are needed. Timecard data flows automatically from Bullhorn into Greenshades, and payroll data flows back to Bullhorn. This reduces the chance of human error, which is often introduced when there’s manual handling of data.
360-Degree Integration:
The Bullhorn-Greenshades integration also includes a 360-degree data flow, meaning employees have access to all their critical information—timecards, personal data, paystubs (coming in 2025) —in one place. With one login, they can view everything needed within Bullhorn, simplifying their experience and reducing the need to access multiple systems.
Time Savings Across the Board:
As a result of this seamless integration, staffing firms save significant time. Operations teams can focus on business development and candidate outreach rather than spending time correcting payroll issues or managing multiple logins and systems.
Conclusion: Maximize Efficiency with Bullhorn and Greenshades
In today’s fast-paced staffing world, efficiency is everything. The combination of Bullhorn’s industry-leading applicant tracking system and Greenshades' powerful payroll and tax automation makes it easier than ever for staffing firms to reduce errors, save time, and focus on growing their business. From timecard accuracy to tax compliance and payroll processing, the integration between these two systems offers the flexibility and control your staffing firm need to succeed.
By leveraging this technology and configuring it for advanced financial oversight, staffing firms can ensure they’re getting the most out of their tech stack and positioning themselves for growth in 2024 and beyond.
