Peoplelink | Greenshades Case Study

At a Glance

Peoplelink, a $300 million mid-sized staffing company, processes payroll weekly for about 5,000 employees. With five divisions each using separate legacy systems, payroll became fragmented, leading to manual workarounds, redundancies, and delayed payroll cycles.

Following a competitive RFP process, Peoplelink selected Greenshades Payroll, integrated with Bullhorn, to unify payroll, automate compliance, and modernize its operations. Payroll now runs nearly two days faster, errors are significantly reduced, and staff can focus on more strategic work.

THE CHALLENGE

Outgrowing a Legacy Payroll Stack

Operating across five divisions—from professional staffing with consultant travel and per diems to high-volume operations—Peoplelink’s technology stack had become a barrier to growth.

Fragmented infrastructure: Separate instances made cross-selling and sharing talent difficult.
Manual processes: Repetitive workarounds increased vulnerability to errors.
Slow payroll cycle: Payroll wasn’t completed until late in the week.
Compliance risk: Teams invested extensive manual effort to maintain county-level payroll tax compliance.

Peoplelink knew it was time to standardize and implement a unified, modern solution that could integrate payroll, simplify compliance, and support scalable growth.

The Greenshades Advantage

Peoplelink compared several vendors, but Greenshades came out on top — scoring highest in compliance, features, and cost. Purpose-built for staffing, Greenshades offers:

Proven compliance expertise, trusted by thousands of clients

A payroll system designed to handle complex scenarios

Seamless integration with Bullhorn, connecting front and back office operations

THE RESULTS

Faster Payroll, Stronger Compliance, Less Stress

Peoplelink immediately improved payroll efficiency, reducing the cycle by nearly two days and freeing up valuable time each week. Fewer manual interventions resulted in lower errors, rework, and payroll stress.

Greenshades also automated county-level payroll tax compliance, eliminating manual workarounds and saving staff time. The platform manages PTO, garnishments, and ACA 1094/1095-C reporting, giving Peoplelink full visibility and control.

The impact wasn’t only visible in payroll cycles and compliance — it was felt within the team. The payroll manager, initially hesitant to abandon the old system, became one of Greenshades’ strongest advocates after experiencing its impact.