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In our recent webinar, Jerika Holton, Product Marketing Manager, and Amber Manuel, Sales Engineer at Greenshades, shared practical steps for managing payroll during the holiday rush. They focused on streamlining payroll processes, handling complex pay types, and ensuring compliance with holiday pay and year-end reporting regulations. Attendees left with actionable strategies to manage workforce demands while maintaining payroll accuracy.
Watch the replay here:
Streamline Onboarding for Seasonal Employees
Attendees learned how using digital tools can speed up onboarding, from collecting W-4s to setting up direct deposits. Automating these tasks ensures tax withholdings are accurate and helps payroll systems manage seasonal workers efficiently. Emphasis was also placed on maintaining accurate timekeeping and compliance with overtime rules.
Rehire Former Seasonal Employees
Rehiring previous seasonal workers offers significant advantages. With existing payroll records, firms can quickly restore benefits and payroll settings, cutting down on onboarding time and costs. This approach helps firms meet holiday demand while minimizing administrative overhead.
Case Study: Parks Marina
Parks Marina saved $50,000 by switching to Greenshades' in-house payroll solution, which gave them greater control over their payroll processes. As a business that experiences seasonal fluctuations in staffing, especially during peak summer seasons, this control was crucial.
Greenshades allowed them to efficiently manage an influx of temporary employees, easily onboarding and tracking time for seasonal workers. The ability to automate pay calculations for different roles, including part-time and temporary staff, reduced the administrative burden and ensured compliance with overtime and pay regulations.
By resolving discrepancies quickly and operating without the need for additional payroll staff, Parks Marina was able to maintain payroll accuracy throughout their busy seasons, further underscoring the value of an internal payroll system for managing a dynamic workforce.
Holiday Pay and Bonuses
The session covered best practices for calculating holiday pay, bonuses, and PTO management. Automating payroll systems to handle holiday premium pay ensures compliance with regulations, while setting clear holiday policies ensures employees feel valued and are compensated fairly.
Managing PTO Accruals and Time-Off Requests
We discussed the importance of managing PTO accruals and sharing PTO calendars to keep coverage consistent during busy periods. Greenshades' time-off module allows firms to handle time-off requests electronically, reducing manual work for administrators and ensuring proper scheduling.
Compliance with PTO Laws
The webinar highlighted the importance of complying with federal mandates like FMLA and state-specific regulations on sick leave and jury duty. Automating these processes within payroll systems helps firms stay compliant and avoid penalties during the holiday season.
Optimizing Payroll for Seasonal Employees and Holiday Schedules
This section focused on managing various pay types—hourly, salaried, commission-based, and bonuses—especially when dealing with seasonal employees. Firms were advised to optimize payroll systems to automate pay calculations, ensuring compliance with overtime laws and minimum wage requirements.
Attendees were encouraged to plan for shorter payroll cycles ahead of holiday bank closures. Automating payroll and communicating with banks in advance helps ensure employees get paid on time, avoiding delays caused by closures.
Employee Classification and Compliance
Correctly classifying employees—whether full-time, part-time, or contractors—is critical for compliance with FSLA guidelines. Proper classification prevents misclassification errors and ensures compliance with overtime and tax withholding regulations.
The webinar wrapped up by reinforcing key strategies for managing seasonal workforce dynamics. Attendees left equipped to streamline their year-end payroll processes and ensure compliance with holiday pay regulations. For a personalized demo of how Greenshades can support your payroll needs this holiday season, contact us today.
