Managing payroll for inactive or terminated employees can be challenging—especially when outstanding hours still need to be paid. Whether it's a final payout for missed hours or an adjustment to a previous payroll, businesses need a solution that ensures compliance and accuracy while maintaining flexibility.
Can You Add Hours for an Inactive or Terminated Employee in Greenshades?
Yes! Hours can be added for inactive employees, but there are important considerations:
✔ Existing timesheets – If an employee has an open timesheet from before their termination, you can add hours to that existing timesheet.
✔ New timesheets – If the employee is inactive, new timesheets will not generate automatically.
📌 Solution: If you need to add new time for an inactive or terminated employee, an admin can temporarily reactivate the employee to process the additional pay.
How to Process Additional Hours for Inactive Employees in Greenshades
Step 1: Reactivate the Employee
✔ Navigate to the Employee Card in Greenshades Payroll.
✔ Temporarily reactivate the employee to allow timesheet creation.
✔ Turn off GOES access (Greenshades Online Employee Services) to prevent the employee from logging in if they should not have access.
Step 2: Add Hours to a Timesheet
✔ If an existing timesheet is available, simply enter the additional hours as needed.
✔ If no timesheet exists, create a new one after reactivating the employee.
Step 3: Process Payroll as Usual
✔ Once the timesheet is updated, include the employee in the next pay run or process a special payroll run for final payments.
✔ The system will recognize the employee’s status and history, ensuring accurate payroll processing.
Step 4: Terminate the Employee Again (If Needed)
✔ Once the payment is processed, re-terminate the employee to reflect their correct status.
✔ If an admin forgets to inactivate the employee, Greenshades can automatically update their status after a set period if this feature is enabled.
How Greenshades Simplifies Payroll for Inactive Employees
✔ Flexible Admin Controls: Payroll admins can quickly reactivate and deactivate employees as needed, ensuring accurate payouts without long-term status changes.
✔ Seamless Compliance: Greenshades ensures compliance with wage and hour laws, preventing errors that could lead to penalties.
✔ No Manual Workarounds: Unlike other systems that require manual adjustments, Greenshades Payroll provides a structured, easy-to-follow process for handling inactive employees.
Greenshades Payroll makes post-termination payments smooth and compliant. Whether it’s a missed paycheck, final payout, or timesheet adjustment, our platform provides the flexibility to manage payroll efficiently.
📌 Have more payroll scenarios you would like to walk thru? Let’s talk!
