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5 Benefits of Getting a Head Start on Year-End Forms

Jerika Holton
Oct 6, 2023

Are You Prepared for Year End?

Navigating the maze of year-end tax documents can be daunting for businesses. Yet, with early preparation, this annual task transforms from a looming challenge into a golden opportunity. By starting ahead, you unlock avenues to save money, alleviate stress, and streamline processes. Let’s dig into the benefits of proactively handling your year-end forms and witness firsthand the advantages of early bird preparation for both employers and employees.

Table of Contents:

1. Lower Filing Cost

As the year-end approaches, many filing software providers, including platforms like Greenshades, offer early bird discounts. By capitalizing on these early bird offers, businesses can save up to 20% or more on their filing costs. This not only translates to direct savings but also helps in avoiding last-minute expedited shipping rates which can be substantially higher.

Greenshades encourages you to get a head start on year-end forms. If you're processing with Greenshades for the first time, enjoy a 20% discount on uploads. Get a head start on your year-end forms with us today.

2. Resource Allocation

One of the key advantages of getting a head start on year-end forms is the ability to evenly distribute the workload. You reduce the stress and risk of burnout due to pressing deadlines and rushed work when you get started early.

Consider creating a plan and initiating year-end preparations ahead of time, so you can ensure that the process doesn't become overwhelming. This approach allows you to allocate sufficient time and resources to complete the forms while still maintaining your focus on other critical HR initiatives. Assign tasks and responsibilities in a way that optimizes your team's strengths and expertise. It ensures that everyone is on the same page and aware of their role in the year-end process.

Additionally, your HR team can allocate time to potential challenges and allocate extra time where needed. Whether it's reviewing complex payroll records, ensuring compliance with evolving tax laws, or addressing specific employee inquiries, having ample time on your side allows you to approach each aspect of year-end form processing with confidence and thoroughness.

3. Compliance Assurance

In the intricate dance of year-end forms, precision is paramount. Without the looming shadow of pressing deadlines, businesses can meticulously review every detail, cross-referencing crucial data points like Social Security Numbers (SSN) and Taxpayer Identification Numbers (TIN).

Greenshades, has a long history of providing year-end forms solutions. Greenshades software is equipped with advanced error-checking algorithms that scan each form for discrepancies, ensuring that SSNs, TINs, and other crucial details are accurate.

According to data from the IRS, businesses that rush to meet year-end deadlines are 15% more likely to make compliance errors. These oversights can escalate into penalties, augmented costs, and potential legal entanglements. Thus, a proactive stance with reliable tools like Greenshades ensures timely filings, shielding your business from avoidable financial setbacks.

4. Capture Last Minute Information

Harness the power of Electronic Consent to refine your Year-End process! Enlightening your workforce about the option to electronically receive forms like W-2s and 1099s is a commendable practice. For employers, this digital distribution emerges as the most efficient and cost-effective method. However, it's pivotal to note that employees retain the right to choose their preferred distribution method.

Prompt your employees to refresh their personal data during Q4 in anticipation of Year-End forms. This encompasses updating mailing addresses, contact details, emergency contacts, and more. Timely revisions ensure a seamless process and precise delivery of pivotal documents.  

5. Early Access for Employees

In today's digital age, early access to tax-related processes can lead to swift processes for both employers and employees. Platforms like Greenshades offer integrations with popular tax preparation software like Intuit TurboTax, allowing employees to file their tax returns seamlessly. This not only enhances convenience but also ensures timely and accurate filings, further saving costs related to potential errors or delays.

Get ahead now!

An early dive into year-end forms reaps a host of benefits that extend well beyond paperwork and filing cabinets. It's a strategic move that can have a positive impact on your bottom line and your employees' well-being. By initiating the process early, you not only unlock cost-saving opportunities but also ensure efficient resource allocation, reduce compliance-related headaches, and capture crucial last-minute information. And it doesn’t stop there, offering early access to employees for tax preparation can enhance convenience and financial well-being.  

So, why wait? Take the proactive approach as W-2 season and 1099 filing is just around the corner. If you're a first-time Greenshades user, don't miss the chance to enjoy a 20% discount on uploads when you process and file year-end forms with us today. Don’t just get ahead but stay ahead with year-end forms, and reap the rewards all year round.

Dive deeper into our comprehensive resources tailored for 2023. From insightful webinars to expert guides, we've got you covered. Equip yourself with the tools and knowledge to navigate the year-end seamlessly.
Explore Our Year-End Resources Now!

Year-End Resources
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