How Agape cut payroll time 75% while keeping Dynamics GP

Agape of Appleton provides housing and services for people with disabilities. Its payroll and HR ran on an aging Microsoft Dynamics Great Plains (GP) system that saw limited updates and few new features.

As the system aged, Agape faced growing inefficiencies and uncertainty about its long-term reliability. The team needed a way to keep payroll and HR running smoothly without abandoning the GP system it already relied on.

Running payroll on an aging system left Agape's team with manual, time-consuming processes that grew harder to sustain.

Aging GP system. Microsoft Dynamics Great Plains saw limited updates and few new features.

Nearly two full days of payroll work. Manual steps stretched a single payroll run to nearly two full days every cycle.

Business-continuity risk. An outdated platform put reliable operations at risk as Agape grew.

Not built for every user. Agape needed something accessible even for non-tech-savvy staff.

Agape expanded to the full Greenshades suite — Payroll & HR Plus, Green Employee, and the Tax Filing Center — alongside its existing Dynamics GP system.

Keep Dynamics GP connected. Greenshades integrates with the GP environment Agape already uses.

Improve everyday payroll and HR tasks. The suite helps the team manage staff positions, track hours worked, and handle Open Enrollment more accurately.

Make the tools easier to use. Automated features and an intuitive design support staff, including people who are not tech-savvy.

Payroll processing time dropped 75%, from nearly two full days to just half a day. Automated processing replaced the manual steps that used to stretch a payroll run to nearly two full days.

The team can now focus on its mission. With payroll running on its existing GP system plus the Greenshades suite, Agape freed up time it used to spend on manual paperwork to focus on providing care and services for the people it supports.