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Greenshades Year-end filing

Send every form the year ends with

Prepare, verify, e-file, and distribute W-2s, 1099s, 1095-Cs, and more in one place. Use your Greenshades payroll data or import from an existing system.

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Capterra rating 55M+ forms processed

What's included

Everything you need for year-end filing

form types

Full form coverage

Manage W-2, 1099-NEC, 1099-MISC, 1095-C, W-2G, 1042-S, 1098, and T4 forms through the same review and distribution process.

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ACA compliance

ACA data tracked year-round

Generate 1095-Cs using ACA eligibility data tracked throughout the year based on actual hours worked.

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safekeeping

Annual archiving

Year-end form data is archived in the platform, giving your team access to previous records for audits, corrections, and compliance reviews.

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Flexibility

Import flexibility for standalone use

You don't need to use Greenshades Payroll. Import data from Excel or a supported ERP and use the same review, correction, distribution, and filing tools.

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expertise

Built on 20+ years of tax compliance

Greenshades started as a tax compliance company. Year-End Forms is backed by more than two decades of experience managing payroll tax reporting and filing.

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How it works

From your data to filed forms, without the back-and-forth

  1. Data intake

    Get your data in

    Year-end data for Greenshades Payroll customers is pulled straight from pay run history. If you run payroll elsewhere, it's easy to import directly or upload from Excel.

  2. REVIEW

    Review and correct

    Review every form in a spreadsheet-style editor before filing. Make corrections directly in the platform and confirm your data is ready.

  3. verification

    Verify before you file

    Run SSN and EIN checks against government records before filing to identify mismatches while there's still time to fix them.

  4. distribution

    Distribute and file

    Give employees access through self-service, send forms by mail, download and print them, or deliver them to supported tax preparation services. Greenshades also handles agency filing where supported.

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80% LESS W-2 PRINTING

"The electronic filing for W2s with Greenshades allowed us to meet our first year's goal and reduce W2 printing by over 80%."

Jean Stevens Director of Finance & Administration, Evansville Vanderburgh Airport Authority

Good to know

Questions we get about Year-end Forms

Greenshades covers the forms most employers file at year end:

  • W-2 family: W-2, W-2GU, W-2PR, T4, and T4A
  • 1099 family: 1099-NEC, 1099-MISC, 1099-INT, 1099-DIV, 1099-R, 1099-K, 1099-B, 1099-C, 1099-PATR, 1099-S, W-2G, 1042-S, 1098, 1098-C, and 1098-T
  • 1095 family: 1095-B and 1095-C, including Form 1094

You can e-file federal returns right from Greenshades Online. We also create state W-2s, state 1095s for CA, DC, MA, NJ, and RI, and local W-2s where the municipality accepts electronic filing. You download those and file them with each agency. State 1099s aren’t included, because the IRS passes 1099 data to participating states through the Combined Federal/State Filing program.

No. Year-End Forms works with any payroll or accounting system. Upload your data with our import template, which works with any system, or use our connectors if you’re on Microsoft Dynamics GP or SL. You don’t need to move your payroll to use it.

There are four options, and you can mix them:

  • Distribute them yourself. Download your forms and send them your way. This is included for all forms.
  • Deliver them electronically (W-2, W-2PR, and 1095). Recipients get online access through Green Employee or by email.
  • Let us print and mail them. We handle every form type. 

For most employers, W-2s and 1099-NECs are due to employees and recipients, and to the SSA and IRS for electronic filers, by January 31. For tax year 2026, W-2s and 1099-NECs are due February 1, 2027, because January 31 falls on a weekend. State deadlines vary. Greenshades tracks deadlines and either files on your behalf or provides instructions, depending on the return type.

Yes. The spreadsheet-style editor lets you correct individual forms without regenerating the whole batch. Corrections needed after filing go through an amended return — contact Greenshades support for guidance.

Verification checks employee and vendor identification numbers against government records before filing season, flagging mismatches so they're corrected in review instead of after the IRS rejects a return.

Best practice is starting in November: verifying employee addresses, running SSN and TIN checks, and confirming every pay run for the year is reconciled. That gives your team time to review and correct forms before the January distribution window opens.

Ready when you are

Take the scramble out of next January

Get a short walkthrough of how year-end runs in Greenshades.

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