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NEWGreenshades flex payroll agent

Payroll off your plate but in your control

A dedicated Greenshades specialist runs each payroll cycle inside Greenshades for you. You keep full visibility and final approval.

Capterra rating 5.8M paychecks delivered
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Compare your options

Keep control or lose the workload. Why not both?

In-house payroll

Your team owns every cycle, start to finish, with all the work.

  • Full control over timing, process, and every decision
  • Every deadline, correction, and filing lands on your team
  • Headcount has to grow as payroll complexity grows
  • Multi-state and off-cycle work multiplies the load
  • Payroll expertise walks out the door when someone leaves

Fits if your team has the payroll expertise and the bandwidth, and you want every decision to stay in the building.

NEW

Flex Payroll Agent

A named specialist runs payroll for you, in Greenshades, with your approval.

  • A named Greenshades specialist runs the cycle end to end
  • You keep full access and see every step as it happens
  • Nothing goes out until you approve it
  • Off-cycle runs and corrections without cutoff fees
  • Coverage that doesn't depend on one person on your team

Fits if you want the work off your team's plate without fully handing over the keys.

Outsourced payroll

A third party runs payroll on their system and terms, with limited visibility for you.

  • Execution handled by a third party
  • Limited visibility and support queue for any issue
  • Rigid workflows not built for your complexity level
  • Per-run fees that add up with every correction
  • Runs on their schedule, not yours

Fits if payroll is straightforward, predictable, and you'd rather not think about it at all.

What we handle

Less payroll work on your team’s plate

From preparing each pay run to maintaining the details behind it, your dedicated specialist handles the work that keeps payroll moving

PAYROLL EXECUTION

Payroll prepared for your approval

Your specialist prepares, validates, and runs each payroll cycle. Your team reviews the prepared run and gives final approval.

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CODE MANAGEMENT

Pay codes kept current

Earnings, deduction, and accrual codes stay aligned with your policies as they change, without the ongoing upkeep falling on your team.

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GENERAL LEDGER

Payroll aligned with your books

General ledger entries are mapped and reported accurately each cycle, keeping payroll and finance in sync.

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OFF CYCLE PAYROLL

Flexibility between paydays

Handle off-cycle runs, corrections, and last-minute adjustments when you need them, with no cutoff fees.

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TAX AND YEAR END

Tax and year-end support

Your specialist handles tax calculations, filing coordination, and year-end processing as part of the service.

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How it works

A named specialist runs the cycle, on your platform, with your sign-off.

  1. Getting started

    Your expert learns how your payroll actually runs

    Pay schedules, edge cases, industry-specific requirements, and where your team's bandwidth gets stretched. That context shapes how they show up from day one.

  2. Day to day

    We run payroll inside Greenshades, alongside you

    Same platform, same workflows, same visibility. Your expert works alongside you, flagging potential issues before they reach the pay run and handling the complexity your team doesn't want to carry alone.

  3. When things get complicated

    The hard cases go to someone who already knows your payroll

    Fringe cases, garnishments, multi-state scenarios, off-cycle corrections — your expert handles the situations that would otherwise send your team digging. They already know your payroll; they already know how to help.

  4. As you grow

    Support scales with your operation

    When headcount increases or your payroll structure changes, the support scales with it. Complexity that used to mean more internal work now means a simple conversation instead.

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Good to know

Questions we get about Flex Payroll Agent

Flex Payroll Agent is a managed payroll service where a dedicated Greenshades specialist runs payroll on your behalf — inside your existing Greenshades platform. You keep full visibility and final approval authority; we handle the manual execution work every cycle.

You'll have a dedicated payroll specialist — not a generic support queue. They spend time upfront learning your specific workflows, pay codes, edge cases, and cycle rhythm. Over time, they function as an extension of your team, not a rotating contact at a service desk.

Traditional outsourcing moves your data and processes to another system, which means giving up visibility, flexibility, and control. Flex Payroll Agent works inside your Greenshades account. Your data stays on your platform, you have access to every run and result, and you can still make changes — corrections, off-cycle runs, last-minute updates — without waiting on a provider's timeline or ticket queue.

No. Flex Payroll Agent is a managed service layer on top of your existing Greenshades platform. You keep the software and the data. We add a dedicated specialist team to execute payroll on your behalf.

Yes. Greenshades handles tax calculations and can prepare federal and state filings through our Payroll Tax Service (PTS) product. You remain responsible for submitting returns and payments through our platform and owning and maintaining your tax accounts in each jurisdiction, including opening new accounts when operating in new states.

No. Because we work inside your Greenshades account, you have real-time access to every run, every change, and every result — the same access you have today. Nothing posts without your final approval.

Yes, always. We prepare and validate the run, then send it to you for review and sign-off. Nothing posts until you approve. That checkpoint doesn't change.

Ready when you are

Stop running payroll. Just approve it.

See how Flex Payroll Agent can fit into your team.

We only use your email to set up your demo, and personalize your experience.