Year-end filing

Send every form the year ends with

W-2s, 1099s, 1095-Cs, and corrections, prepared, verified, distributed, and e-filed from one place. Use Greenshades payroll data or import your own.

55M+ forms processed

Northgate Electrical Contractors J. Alvarez

EmployeesPayrollPay HistoryTax Filing CenterYear-End FormsReports

Year-End Forms

Track formset preparation, issuance, e-filing, and distribution.

Year2026 Form typeAll forms Import forms

142 forms loaded124 W-218 1099-MISC10 not distributed

Northgate Electrical 2026 W-2

✓Formset statusReady ✓Forms loaded01/06/2026 ✓Forms issued124 of 124 ✓E-file submitted01/28/2026 ✓CorrectionsNone

124Total forms

124 employeesTotal federal wages: $5,842,190.00

Mailed by user72Mailed by Greenshades30Online only14Not distributed8

Northgate Electrical 2026 1099-MISC

✓Formset statusReady ✓Forms loaded01/06/2026 ✓Forms issued18 of 18 •E-file submittedPending ✓CorrectionsNone

18Total forms

18 vendorsTotal federal payments: $284,500.00

Mailed by user13Mailed by Greenshades3Online only0Not distributed2

2 formsets ready · 142 forms loaded for 2026 View checklist

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What's included

Everything you need for year-end filing

form types

Full form coverage

Manage W-2, 1099-NEC, 1099-MISC, 1095-C, W-2G, 1042-S, 1098, and T4 forms through the same review and distribution process.

ACA compliance

ACA data tracked year-round

Generate 1095-Cs using ACA eligibility data tracked throughout the year based on actual hours worked.

safekeeping

Annual archiving

Year-end form data is archived in the platform, giving your team access to previous records for audits, corrections, and compliance reviews.

Flexibility

Import flexibility for standalone use

You don't need to use Greenshades Payroll. Import data from Excel or a supported ERP and use the same review, correction, distribution, and filing tools.

expertise

Built on 20+ years of tax compliance

Greenshades started as a tax compliance company. Year-End Forms is backed by more than two decades of experience managing payroll tax reporting and filing.

How it works

From your data to filed forms, without the back-and-forth

1. Data intake

   Get your data in

   Year-end data for Greenshades Payroll customers is pulled straight from pay run history. If you run payroll elsewhere, it's easy to import directly or upload from Excel.

2. REVIEW

   Review and correct

   Review every form in a spreadsheet-style editor before filing. Make corrections directly in the platform and confirm your data is ready.

3. verification

   Verify before you file

   Run SSN and EIN checks against government records before filing to identify mismatches while there's still time to fix them.

4. distribution

   Distribute and file

   Give employees access through self-service, send forms by mail, download and print them, or deliver them to supported tax preparation services. Greenshades also handles agency filing where supported.

80% LESS W-2 PRINTING

"The electronic filing for W2s with Greenshades allowed us to meet our first year's goal and reduce W2 printing by over 80%."

Good to know

Questions we get about Year-end Forms

What year-end tax forms does Greenshades support?

Greenshades supports W-2, 1099-NEC, 1099-MISC, 1095-C, W-2G, 1042-S, 1098, and T4 forms. Forms can be generated from Greenshades Payroll data or imported from Excel or a supported ERP. 

Do I have to run payroll on Greenshades to use Year-End Forms?

No. Year-End Forms can be used as a standalone solution with data imported from your existing payroll or ERP system. 

How are forms distributed to employees?

Employees can receive forms through self-service, direct mail, download and print, or supported tax preparation services.

When are W-2s and 1099s due?

For most employers, W-2s and 1099-NECs are due to employees and recipients, and to the SSA and IRS for electronic filers, by January 31. State deadlines vary. Greenshades tracks deadlines and either files on your behalf or provides instructions, depending on the return type.

Can I correct a form after it's generated?

Yes. The spreadsheet-style editor lets you correct individual forms without regenerating the whole batch. Corrections needed after filing go through an amended return — contact Greenshades support for guidance.

How does SSN and EIN verification work?

Verification checks employee and vendor identification numbers against government records before filing season, flagging mismatches so they're corrected in review instead of after the IRS rejects a return.

When should I start the year-end process?

Best practice is starting in November: verifying employee addresses, running SSN and TIN checks, and confirming every pay run for the year is reconciled. That gives your team time to review and correct forms before the January distribution window opens.

Keep learning

More worth your time

Resource

The 2027 HR & Tax Compliance Calendar

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Perfecting Quarter-End Payroll Tax Reporting (Form 941)

Get clear on IRS Form 941 — what it reports, filing deadlines, and how the 2026 form updates affect your payroll tax reporting and compliance process. Read more Sep 2026 Blog article

The IRS gave Trump Account employer contributions a W-2 code. Here's what that means for payroll.

The IRS finalized a W-2 reporting code for Trump Account employer contributions. Here's what payroll teams need to know about Box 12, Code TA, before year-end. Read more Aug 2026

Ready when you are

Take the scramble out of next January

Get a short walkthrough of how year-end runs in Greenshades.

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