Payroll, tax, and HR for staffing

Get placement payroll right

Pay placed workers across every client, state, and pay run. Handle the tax scenarios, turnover, and ATS syncs generic payroll can't.

600+ staffing firms served

Payroll

Run payroll in minutes

Run multi-state payroll in one pass. Add a late timecard or edit hours and deductions mid-run without restarting the whole thing.

Compliance

Get all jurisdictions right

Place a worker in any state or locality and get correct taxes, reciprocity and SUI included. Federal and state returns filed after your approval—local taxes tracked with alerts.

Visibility

See labor cost by client

Tag every earning to the client, job, or location so labor cost rolls up however you need it. It feeds billing and the margin your month-end rides on, ready before you close.

Deductions

Handle garnishments in the right order

Garnishments calculate and prioritize automatically by type and jurisdiction following federal and state precedence rules.

Year-end

File without the scramble

Generate, correct, and distribute W-2s, 1099s, and 1095-Cs from one system, with SSN checks before you e-file to federal and state agencies. Send forms digitally or print and mail.

Cadence

Pay on any cycle you run

Weekly through monthly schedules run side by side. Off-cycle checks, termination pay, corrections, and void-and-reissue are included, so you can fix a prior run at no per-run fee.

Your ATS

Placements · candidates

Placements in

Greenshades

Payroll · tax compliance

Runs payroll

Your ERP

General ledger · accounting

Posts to GL

* Diagram is for illustrative purposes only.

Before day one

Onboard

Workers complete I-9, W-4, and direct deposit before the first shift. The details flow straight into payroll and ATS placement data pre-fills the record.
On the assignment

Clock time

Keep your existing time vendor and import hours, or capture them natively with our web and kiosk clock-in. Either way, approved hours feed the pay run with overtime and break rules applied by work location.
Every week

Get paid

Weekly, biweekly, or off-cycle, payroll runs on your schedule and lands accurately. Workers access pay stubs, W-2s, and tax documents through self-service, without calling your office.
As they qualify

Grow into benefits

For a variable-hour workforce, eligibility is earned over time. Greenshades tracks each worker's hours toward ACA thresholds and opens self-service enrollment when they qualify, with elections flowing straight into payroll deductions.

83% drop In payroll errors

"Our experience has been outstanding. The support team is always available to answer questions and resolve issues, and we couldn't have asked for a better payroll partner."

Zedrick Gilo CEO, Andvaris
2 days to close QTR, down from week+

"With a quicker monthly close, we're able to produce financials faster, which allows the leadership team to make more informed, timely decisions."

Jennifer Silverio Controller, Sapphire Recruitment
Added visibility into payroll processes

"Greenshades' support staff is always accessible. You don't jump through hoops to reach a live person... and they've never made us feel like a case number."

Leon Persaud VP of Finance, Coda Search

Yes. Greenshades automatically withholds the correct taxes based on each employee's work location, including city and county jurisdictions and reciprocity agreements between states. There's no manual tax code switching when a worker moves between sites. Greenshades supports payroll in all 50 states.

Greenshades tracks ACA eligibility in real time, including for workers whose hours fluctuate across placements. The platform automatically calculates eligibility thresholds, generates 1095-C forms, and maintains the records you need to stay audit-ready year-round. You don't need a separate system or a manual tracking process to manage it.

Yes. Greenshades has a deep, bi-directional integration with Bullhorn that keeps front-office and back-office operations in sync. New hire information flows directly from Bullhorn into Greenshades, eliminating duplicate data entry. Greenshades also integrates with Avionte and JazzHR, and an open API supports connections to other platforms.

Most staffing agencies that move to Greenshades do so to gain back control and visibility they lost with an outsourced provider. The implementation process includes structured onboarding, parallel payroll testing, and a dedicated implementation team. The goal is that your first live payroll run with Greenshades is not your first time using it.

If you want that same control without running every cycle yourself, Flex Payroll Agent puts a named Greenshades specialist in the driver's seat — on our platform, with your approval on every run.

Yes. Greenshades supports weekly, biweekly, semi-monthly, and monthly pay schedules, and unlimited pay runs at no additional cost. That includes off-cycle checks, termination pay, and corrective runs. You're not waiting on a processing window or paying per run to handle last-minute changes.

Greenshades maintains a single employee record across every hire and rehire cycle. Reactivating a returning worker takes seconds, and their full history stays intact. This also helps with I-9 and E-Verify compliance, since documentation carries over rather than requiring a full restart each time.

Ready when you are

Simplify payroll for your most complex workforce

See it run on your real data with a specialist who knows staffing.

We only use your email to set up your demo, and personalize your experience.

Featured

Get placement payroll right