W-2 e-filing software

File W-2s online for your business

Prepare, review, e-file, and distribute employee W-2s in one place. Use your Greenshades Payroll data, upload from Excel, or import from a supported ERP system. No payroll switch required.

Get W-2 filing pricing
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How it works with Greenshades

From payroll data to filed W-2s

  1. Bring in your data

    Pull year-end information from Greenshades Payroll, import it from a supported ERP, or upload an Excel spreadsheet. Work with the payroll data you already have.

  2. Review and correct

    Check employee names, addresses, wages, taxes, and required fields. Use the spreadsheet-style editor to review forms and make changes before filing.

  3. Verify before filing

    Run available name and Social Security number checks to identify mismatches while there is still time to correct them.

  4. File and distribute

    E-file federal W-2s with the SSA through the supported Greenshades workflow. Give employees access online, provide downloads, or choose printing and mailing.

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"The electronic filing for W2s with Greenshades allowed us to meet our first year's goal and reduce W2 printing by over 80%."

Jean Stevens Director of Finance & Administration, Evansville Vanderburgh Airport Authority

Why Greenshades

W-2 filing that fits how you already work

Keep your payroll system

Use Year-End Forms alongside your existing payroll or ERP software. Import the data you have instead of migrating systems just to file W-2s.

Federal W-2 e-filing

Prepare W-2 wage statements for submission to the Social Security Administration, using the year-end data you have reviewed.

Employee W-2 copies

Make forms available digitally or coordinate print-and-mail distribution through the same year-end process.

Corrections and records

Review forms before submission, manage supported W-2c corrections, and retain access to archived year-end records.

State and local reporting

Manage supported state and local W-2 reporting requirements where applicable. Filing obligations and supported submissions vary by jurisdiction.

blog

Everything you need for year-end filing

Deadlines, regulatory changes, and filing guides, in one place.

Tax year 2026

What to know before you file

Feb 1, 2027
Federal W-2 deadline

Employers generally must file tax year 2026 Forms W-2 with the SSA and furnish employee copies by this date.

10 +
Returns generally trigger e-filing

Businesses filing 10 or more covered information returns in the aggregate are generally required to file electronically.

Varies
State deadlines

State and local wage reporting obligations can differ from the federal W-2 deadline and filing workflow.

Frequently asked questions

Questions about filing W-2s

No. Greenshades Year-End Forms can be used as a standalone filing solution with data imported from Excel or a supported payroll or ERP system.

Yes. Greenshades supports federal W-2 filing, including an option for Greenshades to handle agency submission. You can also discuss available file-download and self-submission workflows with our team.

Supported options include online employee access, download and print, and print-and-mail distribution. The right setup depends on your filing and delivery needs.

You can review and edit forms before filing. If a correction is needed after filing, a W-2c may be required; Greenshades supports W-2c forms, and the process depends on the correction.

Greenshades supports state and local wage reporting in applicable jurisdictions. Confirm coverage and responsibilities for each state in which you need to file.

Tax year 2026 W-2s are generally due to the SSA and employees on February 1, 2027. State and local deadlines may differ.

Ready to file?

Get your W-2 filing ready

Use the data you already have to review, file, and distribute W-2s with Greenshades. No need to replace your payroll system.

Get W-2 filing pricing