Payroll for staffing & recruiting

Run placement payroll in minutes, not days

Pay every placed worker accurately across every client, state, and pay run. Greenshades handles the tax compliance scenarios, turnover, and ATS syncs that generic payroll can't.

  • Unlimited weekly, biweekly, and off-cycle runs
  • Multi-state/jurisdiction tax compliance
  • Dedicated US-based support
Capterra rating 600+ staffing firms served

Cut average pay cycle by 2 days

"Payroll tax compliance at the county level had always been a challenge, with a lot of manual workarounds in the past ecosystem. Greenshades made that process dramatically easier."

Christophe Jeusse Christophe Jeusse CEO, Peoplelink
  • Andvaris
  • Manpower
  • Peoplelink
  • PrideStaff
  • Maxim Healthcare Services
  • Partners Personnel
  • Coda Search

Why staffing payroll is different

We know you've got lots of moving parts

When your workers cross state lines, change placements mid-week, and turn over faster than most industries, payroll gets complicated fast. Greenshades is designed for that pace.

Dispersed workers

Multi-jurisdiction tax

Greenshades automatically withholds the correct federal, state, and local taxes based on each employee's work location, including reciprocity agreements, with no manual switching required.

High-volume turnover

Hiring & rehiring

Greenshades keeps a single employee record through every hire and rehire cycle, with reactivation that takes seconds and termination pay that runs without a separate workaround.

Complex reporting

Labor & billing accuracy

Greenshades custom fields tie labor directly to locations, clients, and placement IDs, so every payroll run produces the reporting your billing team needs without a separate export or manual reconciliation.

Features

One platform for every placement, jurisdiction, and pay cycle

Payroll

Run payroll in minutes

Multi-state, multi-EIN, and every pay schedule running at once. Weekly, biweekly, and monthly side by side, with off-cycle and termination checks included. Edit hours, tax locations, or deductions mid-run. It recalculates on the spot, so a last-minute change never means starting over.

payroll-pay-run

Overtime

Blended overtime

When workers log hours across multiple rates or positions in one period, FLSA-compliant blended overtime is calculated automatically.

Reporting

Labor by client

Every run reports labor cost by job, placement, client, and location, so billing reconciles straight out of payroll instead of a manual export.

Year-end

Forms handled

W-2s, 1099s, and 1095-Cs generated, corrected, and distributed, digital or by mail, with SSN verification built in before you file.

Permissions

Scoped access

Scope payroll processors by employee group, so division managers and branch admins only see and touch what is theirs.

One connected workflow

Placements in. Paychecks out. Books in sync.

Placements data flows in from your ATS. Greenshades runs payroll and keeps you compliant, then posts labor cost out to your ERP and general ledger. The sync runs both ways, so every system stays current. Change your ATS or ERP down the road and your payroll layer stays in place.

BullhornAviontejazzhr

Your ATS

Placements · candidates

Placements in
greenshades-white

Greenshades

Payroll · tax compliance

Runs payroll
MicrosoftSageAcumatica

Your ERP

General ledger · accounting

Posts to GL

* Diagram is for illustrative purposes only.

Ready when you are

Tackle the toughest payroll scenarios and know you're staying compliant.

Request a walkthrough with our team of experts and see how Greenshades can help optimize your workforce.

Get a demo

Good to know

Questions we get from staffing teams

Yes. Greenshades automatically withholds the correct taxes based on each employee's work location, including city and county jurisdictions and reciprocity agreements between states. There's no manual tax code switching when a worker moves between sites. Greenshades supports payroll in all 50 states.

Greenshades tracks ACA eligibility in real time, including for workers whose hours fluctuate across placements. The platform automatically calculates eligibility thresholds, generates 1095-C forms, and maintains the records you need to stay audit-ready year-round. You don't need a separate system or a manual tracking process to manage it.

Yes. Greenshades has a deep, bi-directional integration with Bullhorn that keeps front-office and back-office operations in sync. New hire information flows directly from Bullhorn into Greenshades, eliminating duplicate data entry. Greenshades also integrates with Avionte and JazzHR, and an open API supports connections to other platforms.

Most staffing agencies that move to Greenshades do so to gain back control and visibility they lost with an outsourced provider. The implementation process includes structured onboarding, parallel payroll testing, and a dedicated implementation team. The goal is that your first live payroll run with Greenshades is not your first time using it.

Yes. Greenshades supports weekly, biweekly, semi-monthly, and monthly pay schedules, and unlimited pay runs at no additional cost. That includes off-cycle checks, termination pay, and corrective runs. You're not waiting on a processing window or paying per run to handle last-minute changes.

Greenshades maintains a single employee record across every hire and rehire cycle. Reactivating a returning worker takes seconds, and their full history stays intact. This also helps with I-9 and E-Verify compliance, since documentation carries over rather than requiring a full restart each time.