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Payroll, HR, and tax compliance for staffing

Compliant placement payroll in minutes

Pay placed workers accurately across every client, state, and pay run. Greenshades handles the tax compliance scenarios, turnover, and ATS syncs that generic payroll can't.

  • Unlimited weekly, biweekly, and off-cycle runs
  • Multi-state, county, and local tax compliance
  • Dedicated US-based support
  • Robust open API
Capterra rating 600+ staffing firms served

Cut average pay cycle by 2 days

"Payroll tax compliance at the county level had always been a challenge, with a lot of manual workarounds in the past ecosystem. Greenshades made that process dramatically easier."

Christophe Jeusse Christophe Jeusse CEO, Peoplelink

Built for the back office

One platform for every placement, jurisdiction, and pay cycle

Payroll

Run payroll in minutes

Handle multi-state payroll in a single run. Edit hours, tax locations, or deductions mid-run and Greenshades recalculates on the spot, so a last-minute change never means canceling and starting over.

Visibility

See labor cost by client

Tag every earning to the client, job, or location so labor cost rolls up however you need it. That's the number your margins ride on, and when month-end comes, it's already there.

Cadence

Pay on any cycle you run

Weekly, biweekly, semi-monthly, and monthly schedules run side by side for different worker groups. Off-cycle checks, termination pay, and corrective runs are all included, with no per-run fee and no processing window to wait on.

Compliance

Get all jurisdictions right

Place a worker in any state or locality and Greenshades assigns the correct taxes, including reciprocity and SUI. Federal and state returns are filed and paid after your one-click approval. Local taxes are prepared and tracked, with alerts on what to pay and when.

Year-end

File without the scramble

Generate, correct, and distribute W-2s, 1099s, and 1095-Cs from one system, with SSN verification before you file and e-filing to federal and state agencies. Send forms digitally or print and mail.

Deductions

Nail every garnishment

Calculate and prioritize multiple orders per worker, from child support to levies. Remit through multiple methods, including ACH for support orders, and keep withholding records documented if you're ever audited.

From first shift to rehire

One worker record, start to finish

Placed workers move fast. Onboarding, hours, pay, and benefits feed into the same system and live on one record. Nothing gets re-keyed and it all carries over when they come back.

  1. Before day one

    Onboard

    Workers complete I-9, W-4, and direct deposit before the first shift. The details flow straight into payroll and ATS placement data pre-fills the record.

  2. On the assignment

    Clock time

    Keep your existing time vendor and import hours, or capture them natively with our web and kiosk clock-in. Either way, approved hours feed the pay run with overtime and break rules applied by work location.

  3. Every week

    Get paid

    Weekly, biweekly, or off-cycle, payroll runs on your schedule and lands accurately. Workers access pay stubs, W-2s, and tax documents through self-service, without calling your office.

  4. As they qualify

    Grow into benefits

    For a variable-hour workforce, eligibility is earned over time. Greenshades tracks each worker's hours toward ACA thresholds and opens self-service enrollment when they qualify, with elections flowing straight into payroll deductions.

light-industrial-worker

One connected workflow

Placements in. Paychecks out. Books in sync.

Placements flow in from your ATS. Greenshades runs payroll and keeps you compliant, then posts labor cost out to your ERP and general ledger with custom GL mapping, so entries land the way your books are already structured. The sync runs both ways across prebuilt connectors and an open API, so every system stays current. Change your ATS or ERP down the road and your payroll layer stays in place.

BullhornAviontejazzhr

Your ATS

Placements · candidates

Placements in
greenshades-white

Greenshades

Payroll · tax compliance

Runs payroll
MicrosoftSageAcumatica

Your ERP

General ledger · accounting

Posts to GL

* Diagram is for illustrative purposes only.

Don't take our word for it

What staffing leaders say about us

  • "Greenshades' support staff is always accessible. You don't jump through hoops to reach a live person like you do with larger payroll providers, and they've never made us feel like a case number."

    Leon Persaud Leon Persaud VP of Finance, Coda Search
  • "Our experience has been outstanding. The support team is always available to answer questions and resolve issues, and we couldn't have asked for a better payroll partner. They exceeded our expectations."
    Zedrick Gilo Zedrick Gilo CEO, Andvaris
  • "With a quicker monthly close, we're able to produce financials faster, which allows the leadership team to make more informed, timely decisions."
    Jennifer Silverio Jennifer Silverio Controller, Sapphire Recruitment

Ready when you are

Handle your toughest workforce challenges and know you're compliant.

Request a walkthrough with our team of experts to see how Greenshades runs payroll and tax compliance for staffing teams.

Get a demo

Good to know

Questions we get from staffing teams

Yes. Greenshades automatically withholds the correct taxes based on each employee's work location, including city and county jurisdictions and reciprocity agreements between states. There's no manual tax code switching when a worker moves between sites. Greenshades supports payroll in all 50 states.

Greenshades tracks ACA eligibility in real time, including for workers whose hours fluctuate across placements. The platform automatically calculates eligibility thresholds, generates 1095-C forms, and maintains the records you need to stay audit-ready year-round. You don't need a separate system or a manual tracking process to manage it.

Yes. Greenshades has a deep, bi-directional integration with Bullhorn that keeps front-office and back-office operations in sync. New hire information flows directly from Bullhorn into Greenshades, eliminating duplicate data entry. Greenshades also integrates with Avionte and JazzHR, and an open API supports connections to other platforms.

Most staffing agencies that move to Greenshades do so to gain back control and visibility they lost with an outsourced provider. The implementation process includes structured onboarding, parallel payroll testing, and a dedicated implementation team. The goal is that your first live payroll run with Greenshades is not your first time using it.

Yes. Greenshades supports weekly, biweekly, semi-monthly, and monthly pay schedules, and unlimited pay runs at no additional cost. That includes off-cycle checks, termination pay, and corrective runs. You're not waiting on a processing window or paying per run to handle last-minute changes.

Greenshades maintains a single employee record across every hire and rehire cycle. Reactivating a returning worker takes seconds, and their full history stays intact. This also helps with I-9 and E-Verify compliance, since documentation carries over rather than requiring a full restart each time.