Stay Compliant with Indiana’s New Hire Reporting Changes

Effective July 1st, 2024, Indiana Senate Bill 148 requires all employers to report newly hired and rehired employees electronically to the Indiana New Hire Reporting Center, with several new data elements now mandatory in the reporting process. 

Understanding the New Reporting Requirements 

Indiana employers will need to include additional information when reporting new hires. Beyond the standard details, you’ll now be required to report: 

• Employee’s Current Job Title: A clear and accurate job title for the employee. 

• Employee’s Primary Standardized Occupational Classification Code: A code that classifies the employee’s occupation based on standardized criteria. 

• Employee’s Starting Compensation: The initial compensation details, reflecting what the employee is earning at the start of employment. 

• Employee’s Rate of Pay: How the employee is paid, whether annually, hourly, or another method. 

These updates are designed to enhance the state’s ability to monitor employment and ensure compliance with various labor laws. However, they also add complexity to the reporting process, requiring more detailed and accurate data from employers. 

Streamline Compliance with Greenshades’ New Hire Return Filing Solution 

At Greenshades, we understand that staying on top of new compliance regulations can be overwhelming, especially when additional reporting requirements are involved. That’s why we facilitate new hire reporting across all 50 states and participate in the combined new hire reporting program. 

Here’s how Greenshades can help you: 

• Comprehensive Tax Handling: Greenshades handles all payroll tax returns at the federal, state, and local levels. This includes new hire reporting, withholding (941s and W-2s), unemployment returns (SUTA/SUI), 1042-S, local W-2s, and more. 

• Automate Reporting: Our solution allows you to submit all required new hire and rehire information electronically through our platform. This automation not only ensures compliance but also reduces the time and effort required for manual reporting. 

• Ensure Accuracy: With new data elements to report, accuracy is critical. Greenshades’ solution is designed to help you meet these new requirements with precision, minimizing the risk of errors and potential penalties. 

• Save Time: By streamlining your workflow, our solution frees up your HR team to focus on more strategic tasks, rather than getting bogged down in administrative details. 

Need Extra Support? We’re Here to Help 

If the new reporting requirements seem daunting, don’t worry—Greenshades has you covered. Our Payroll Tax Service offers an intuitive solution and expert guidance to ensure your reporting is accurate and fully compliant with state regulations. Whether you need help navigating the new requirements or want to optimize your current reporting processes, our team is ready to assist. 

Contact us today to learn more about how Greenshades can support your compliance needs and help you streamline your new hire reporting. Let us take the stress out of compliance so you can focus on what matters most—running your business.