Managing payroll for inactive or terminated employees can be challenging—especially when outstanding hours still need to be paid. Whether it's a final payout for missed hours or an adjustment to a previous payroll, businesses need a solution that ensures compliance and accuracy while maintaining flexibility.
Yes! Hours can be added for inactive employees, but there are important considerations:
✔ Existing timesheets – If an employee has an open timesheet from before their termination, you can add hours to that existing timesheet.
✔ New timesheets – If the employee is inactive, new timesheets will not generate automatically.
📌 Solution: If you need to add new time for an inactive or terminated employee, an admin can temporarily reactivate the employee to process the additional pay.
✔ Navigate to the Employee Card in Greenshades Payroll.
✔ Temporarily reactivate the employee to allow timesheet creation.
✔ Turn off GOES access (Greenshades Online Employee Services) to prevent the employee from logging in if they should not have access.
✔ If an existing timesheet is available, simply enter the additional hours as needed.
✔ If no timesheet exists, create a new one after reactivating the employee.
✔ Once the timesheet is updated, include the employee in the next pay run or process a special payroll run for final payments.
✔ The system will recognize the employee’s status and history, ensuring accurate payroll processing.
✔ Once the payment is processed, re-terminate the employee to reflect their correct status.
✔ If an admin forgets to inactivate the employee, Greenshades can automatically update their status after a set period if this feature is enabled.
✔ Flexible Admin Controls: Payroll admins can quickly reactivate and deactivate employees as needed, ensuring accurate payouts without long-term status changes.
✔ Seamless Compliance: Greenshades ensures compliance with wage and hour laws, preventing errors that could lead to penalties.
✔ No Manual Workarounds: Unlike other systems that require manual adjustments, Greenshades Payroll provides a structured, easy-to-follow process for handling inactive employees.
Greenshades Payroll makes post-termination payments smooth and compliant. Whether it’s a missed paycheck, final payout, or timesheet adjustment, our platform provides the flexibility to manage payroll efficiently.
📌 Have more payroll scenarios you would like to walk thru? Let’s talk!